School, Health and Clubs: Letter Templates

[Father’s Address]

PRIVATE & CONFIDENTIAL Addressee Only
[Mr/Mrs/Miss/Ms/Dr] [Head Teacher name]
[School address]

[Date]

Dear [Mr/Mrs/Miss/Ms/Dr] [head teacher name],

Re: [Child name]

I am writing to formally request that as [child name] father, I am immediately informed of any issues that may arise regarding [child’s name] schooling.

I would also like copies of [his/her] school reports to be sent to me as well as [his/her] mother [mother name], and for the school to inform me of any parents evenings and school events so that I might attend.

Myself and [child’s mother’s name] have equal parental responsibility for [child name] and I have a right to be made fully aware of any issues that may arise regarding [child name].

If you have any queries or want to discuss the matter further, please do not hesitate to contact me [on/at …].

Yours sincerely,

[Father’s signature]

[Father’s name]

[Father’s address]

PRIVATE & CONFIDENTIAL
Addressee Only
FAO: Dr [name]
[Doctor’s Surgery / Hospital Address]

[Date]

To Whom it May Concern,

Re: [Child’s FULL name],DOB [insert]

I am writing to formally request copies of all medical information and data regarding my biological [son/daughter], [child name], including but not limited to:

1. Paperwork and records on all check-ups
2. Details of all inoculations and immunisations
3. Details of any and all treatment, including emergency treatment
4. Any other paperwork or documentation that has been sent to [child name mother] regarding [child name] medical treatment
5. [any specific illnesses/treatment that you know about]

[I have previously attempted to obtain details of [child name] medical history from [his/her] mother, without success. I do not want to continue to pursue this matter with [child’s mother] and have therefore decided to contact you directly.]

I have parental responsibility for [child name] and have the authority and right to be fully involved in making decisions about any potential medical treatment for [child name]. I can confirm that there is no legal court order in place preventing me from exercising my parental responsibility rights. [There is in fact a court order in place conferring parental responsibility upon me. I have included a copy of this for your information and records]. You therefore do not need permission from [child name] mother, [name], to provide me with a copy of [child name] medical records.

[Child name] health, safety, security and welfare is my paramount consideration and I want to and must be involved in any decisions regarding [his/her] medical treatment, should [he/she] need it in the future. I therefore ask that if in future, and decisions need to be made regarding medical treatment for [child name], you contact me so that I can assist in making the best decisions for [child name].

I also wish to be registered as an emergency / primary contact for [child name] on all NHS files and systems, should [his/her] mother be unavailable or unable to assist at short notice. My contact details are as follows:

Full name
Father of [child name]
Address
Telephone numbers
Email

I appreciate that there may be administration costs incurred in providing me with these records and details and I am fully prepared to meet any charges following receipt of an invoice from yourself.

I would be grateful if this letter could be placed on [child name] permanent medical records.

Please do not hesitate to contact me should you wish to discuss this matter further, or if you require any other details from me.

Thank you in advance for your kind assistance.

Yours faithfully,

[Father’s signature]

[Father’s name]

[Father’s address]

PRIVATE & CONFIDENTIAL
Addressee Only
FAO: [Mr/Mrs/Dr/Miss/Ms] [name]
[School/Club etc Address]

[Date]

Dear [Mr/Mrs/Dr/Miss/Ms][name],

Re: Emergency Contact

I am [child FULL name] father and understand that [he/she] attends your [school/club etc].

I would be grateful if you could update your records so that I am included as an emergency contact in the event that something happens to [child name] in the future.

My contact details are as follows:

Name: [Full Name]
Relationship: Father of [child name]
Address: […]
Telephone No: […]
Email: […]
Other: […]

Should you require any further details, please do not hesitate to contact me.

Yours faithfully,

[Father’s signature]

[Father’s name]